DOCUMENTS IN INTERNATIONAL SHIPPING OF SEA FREIGHT

Any international shipment should be considered as:

1. The actual cargo transfer from country of origin to the destination country, which is supported by an international shipping company (freight forwarder, NVOCC or VOCC) on behalf of international shipper and;

2. A legal export/import documents flow on an international shipment. The path taken by shipping documents as they are processed through record handling systems of all parties involved in the international shipment.

International shipping documents should be divided by international shipper into two main categories:

  1. "Outgoing documents" for international shipping
  2. "Incoming documents" in international shipping

"OUTGOING DOCUMENTS" in international shipping are documents that an international shipping company (freight forwarder, NVOCC or VOCC) will furnish to an international shipper in order to initiate, process and prove an international shipment. EXAMPLES of "Outgoing documents" would be: International shipping price quote, booking and booking confirmation, documents related to domestic cargo carriage, carrier's dock receipt as a proof of the cargo receipt, bills of lading of different kinds, notice of arrival, customs clearance and release etc.

"INCOMING DOCUMENTS" in international shipping are documents that international shippers must furnish to different parties involved in the international shipment in order to provide and prove shippers/consignee identity, cargo description and value, special condition and requirements on international shipment (if any) etc. Samples of "Incoming documents" would be: Commercial invoice or/and packing list in international shipping, shipper's identity evidence on filing shipper's export declaration (Tax ID or copy of foreign passport in the USA), different documents and copies of licenses for international shipping of goods that are required such documents, dangerous goods declaration if an international shipment contains dangerous goods, different types of legal documents that will be required by destination country authorities on the international shipment recovery at the destination etc.

IN RESPECT OF DEALING WITH AN INTERNATIONAL SHIPPING COMPANY, INTERNATIONAL SHIPPERS SHOULD CLEAR UNDERSTAND THAT IN THE INTERNATIONAL CARGO SHIPPING INDUSTRY FURNISHING OF "INCOMING DOCUMENTS" IN PROPER FORMS ACCEPTABLE BY ORIGIN/DESTINATION'S COUNTRIES CARRIERS, AUTHORITIES AND THIRD PARTIES INVOLVED IN THE INTERNATIONAL SHIPMENT IS SHIPPER/CONSIGNEE'S RESPONSIBILITY.

Seafreight bill of lading, which is the final document issued by an international shipping company that acts as a title on internationally shipped goods, as a rule, states 'SHIPPER'S LOAD AND COUNT' and/or 'SAID BY SHIPPER TO CONTAIN'. That means that the international shipping company (freight forwarder, NVOCC or VOCC) is NOT responsible for any information provided by shipper on its international shipment. An international shipping company used for your international shipment should guide shipper in complexity of international shipping documents and procedures. However, it is the international shipper's/consignee responsibilities to provide all necessary legal documents related to his/her international shipment. Lack or delay with providing shipping documents for international shipping in proper forms MAY RESULT in shipping delays, significant charges and/or penalties or even civil actions from origin/destinations government.

Note: International shipper/consigner will need to fill out and submit to us all international shipping documents that require to be submitted to the international sea freight carrier and to the US Customs before his/her internationally shipping goods are self-delivered to a carrier's ship terminal OR picked up by a trucker for the domestic inland carriage to the international sea freight carrier's receiving terminal. Otherwise shipper/consigner may experience problems with its international shipment at the origin and then at the destination.

 

INTERNATIONAL SHIPPING DOCUMENTS WITH AMID LOGISTICS, LLC

With AMID Logistics, LLC you should be able to submit and receive the most common used "Outgoing" international shipping documents online.

These international shipping documents, as a rule, is the NECESSARY minimum to initiate and complete a regular international sea freight shipment in the USA and to enter your cargo to the destination country commerce zone. I.e. to deliver your goods to an international carrier receiving terminal in the country of destination:

 

*GENERAL RULE ON FILING OF U.S. SHIPPER'S EXPORT DECLARATION (SED) FOR AN INTERNATIONAL CARGO SHIPPING

The U.S. Customs regulation for international shipping goods from the USA: If an international shipment is NOT a commercial shipment and the commodity is Household Goods or Personal Effects that are not for sale, NON-Hazardous, NON-Perishable with the total value declared under US $2,500.00  NO Shipper's Export Declaration (SED) is required [REF: 15 CFR 30.55 (h)].
On all other international shipments shippers must file SED in AES at www.aesdirect.gov.

AMID Logistics, LLC can file the SED on international shipper's behalf for the fee of $35.00, limited by up to two (2) Harmonized Tariff Codes. $20.00 per Harmonized Tariff number thereafter. Note: International shipping of Household Goods or personal effects, as a rule, require just one Harmonized Code in the SED filing.
 
At a time of booking of an international shipment in our on-line booking form, the international shipper/consigner MUST request the SED filing in the online booking form OR in a separate e-mail no later than in 72 hours prior to the ETD – Estimated Time of Departure of his/her international shipment from the USA. In general, no international shipments without the ITN AES number will be permitted to the international shipping unless the exemption for international shipping of household goods with the value under US $2,500.00.

IMPORTANT!: In order to file a shipper's export declaration the consigner/shipper, besides of complete shipping commodity description, must designate the value, the weight of the internationally shipped goods and PROVIDE A U.S. FEDERAL TAX ID# (EIN) or IF A A NOT U.S. RESIDENT, THEN A COPY OF HIS/HER FOREIGN PASSPORT and U.S. VISA.

 

NOTE: Since 2009 U.S. Social Security Numbers (SSN) are NOT acceptable by U.S. Customs for filing SEDs. All U.S. residents, no matter individuals or businesses, must obtain a TAX ID (EIN) from IRS. Refer to this website http://www.irs.gov/ 

 

OTHER DOCUMENTS THAT MAY REQUIRE IN INTERNATIONAL SHIPPING

Some destination countries (particularly countries in South America, Africa, countries of the former Soviet Union and Eastern Europe) and/or depending on internationally shipping commodity may require more comprehensive lists of items shipped internationally and/or additional international shipping documents. You may want to check with a local consulate or ask a destination's customs broker about additional documents that may be necessary at a time of recovery of your international shipment at the destination.

BELOW IS A LIST YOU CAN REFER TOO:

  

MANDATORY DOCUMENTS:

A. International Sea freight Bill of Lading – Ocean Freight Carrier's transport document. Shows cargo routing, consigner, consignee, cargo description, etc. The title on the internationally shipped goods.

B.1. For commercial international shipments - Commercial Invoice. Complete description of commodity being shipped.

B.2. For international shipping of household goods and personal belongings – Valued Packing List. An inventory list with value assigned to each item being shipped.

Notice: Some countries require proforma commercial invoices for personal international shipments as well. However, having a complete Valued Packing List submitted at origin, upon destination country's customs request, will make it easy to transfer your Valued Packing List in form of proforma commercial invoice.
 
In respect of U.S. Customs, all Commercial Invoices (and Valued Packing Lists) must be in English and show:

  

ADDITIONAL DOCUMENTS DEPENDING ON COMMODITY AND COUNTRY OF ORIGIN:

D. Packing List for an international commercial shipment - Breakdown description: pieces, weights and packing materials. (Examples - Wood Pallets, Skids, Crates, Boxes, Dunnage, Straw Packing, etc.)

E. Fumigation Certificate - Certification that internationally shipped cargo and its packing materials were fumigated and it is free of infestation.

F. Special International Shipping Documents - Depends on commodity and country of origin, such as:

 
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