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Shipping to Poland from the USA

Poland Import Regulations: A Complete Guide for U.S. Shippers

Poland, a member of the European Union and one of the fastest-growing economies in Central Europe, offers solid opportunities for both commercial trade and personal relocation. Whether you're shipping from the USA for business or moving personal belongings, understanding Poland’s customs regulations is essential to avoid delays and reduce your international shipping costs.

This guide outlines the key requirements for international shipping to Poland, including documentation, taxes, duty-free allowances, and how a reliable international shipping company can support safe, affordable shipping from the U.S.

Key Facts About Importing to Poland

Poland adheres to EU customs regulations, with customs clearance overseen by the Polish Customs Office (Krajowa Administracja Skarbowa - KAS).

• Imports from outside the EU (including the United States) are subject to customs duties, VAT, and potentially excise taxes.
• Business shippers must obtain an Economic Operator Registration and Identification (EORI) number.
• Relocating individuals may be eligible for duty and tax exemptions on their personal belongings.

Working with a professional international shipping company ensures smooth procedures and lowers your total international shipping cost.

Step-by-Step: How to Import to Poland

1. Obtain an EORI Number (For Commercial Shipments)

• Businesses must register for an EORI (Economic Operators Registration and Identification) number to trade within the EU.
• Individuals shipping personal effects do not need an EORI number.

2. Required Documents

To clear customs in Poland, the following documents are typically required:

• Bill of Lading (BOL) or Air Waybill
• Commercial invoice with product details and HS codes
• Packing list
• Single Administrative Document (SAD)
• Import licenses (if applicable)
• Certificate of Origin (for trade preferences)

For personal effects:

• Passport
• Proof of residence in Poland (visa or residency permit)
• Inventory list (with value estimates)
• Declaration of personal, non-commercial use
• Customs exemption application (if applicable)

Documentation must be accurate and consistent across all forms and documents.

3. Duties, VAT, and Tax-Free Options

When shipping from the U.S. to Poland, you may encounter the following import charges:

• Customs Duties: 0–12%, depending on product category
• VAT: 23% (standard rate), calculated on the CIF value plus duty
• Excise Tax: Applies to alcohol, tobacco, vehicles, and luxury items

Tax-Free Import of Personal Belongings

Used household goods may be imported duty-free if:

• You are moving to Poland to establish residency
• Items are used, owned for at least 6 months, and not for resale
• The shipment arrives within 12 months of your relocation
• You provide sufficient documentation proving your intent to reside

A qualified international shipping company can help ensure eligibility and reduce your international shipping costs.

Restricted and Prohibited Items

Restricted Goods:

• Food products – Require EU compliance and possibly veterinary/phytosanitary certificates
• Medicines – May require a prescription or customs declaration
• Electronics – Must carry CE marking for EU standards
• Weapons, self-defense items – Require licenses

Prohibited Items:

• Narcotics and controlled substances
• Counterfeit goods or pirated media
• Products that violate intellectual property laws
• Certain hazardous materials

Shipping Personal Effects to Poland

If you're relocating, you can import used household goods and personal items duty-free under EU relocation exemptions. The requirements include:

• Proof of having lived outside the EU for at least 12 months
• Proof of residency in Poland
• Declaration confirming that items are for personal use only
• Agreement not to sell or transfer items for at least 12 months post-import

Required Documents:

• Valid passport
• Residence permit or long-stay visa
• Inventory list in Polish or English
• Customs declaration for exemption

New or unopened items may not qualify for exemptions and could be taxed.

Packaging and Labeling Requirements

All consumer goods must comply with EU and Polish labeling rules:

• Labels must be in Polish
• Metric units must be used
• CE marking is mandatory for electronics, toys, and medical devices
• Food and cosmetics must list ingredients, shelf life, and allergen information

Wood packaging (pallets, crates) must be ISPM 15 compliant (heat-treated and marked) to avoid being fumigated or rejected.

Who Can Help?

Work With a Broker or International Shipping Company

To simplify the process, rely on a knowledgeable international shipping company or Polish customs broker. They can:

• Complete EORI registration and SAD filing
• Assist with classification and valuation
• Prepare exemption documentation
• Offer door-to-door logistics and clearance in Poland

This helps ensure timely delivery, full compliance, and affordable shipping from the USA.

Final Import Checklist for Poland

Conclusion: Shipping to Poland from the USA

Shipping goods to Poland is a manageable process when you’re well-prepared. Whether you're relocating or exporting, proper documentation and an understanding of customs duties are essential.

By partnering with a professional international shipping company, you can ensure fast clearance, legal compliance, and affordable international shipping costs from the U.S. to Poland.